Pain Points
• Large-volume business travel generated heavy manual workload for invoice collection and sorting. Issues including incomplete and non-standard invoices became prominent. As the company prepared for its IPO, a standardized, unified invoice management solution was urgently required.
• Employees staying at Bull’s negotiated hotels had to quote a corporate rate code at check-in — a cumbersome process that lowered employee satisfaction, while these hotels delivered limited price benefits.
• Lack of comprehensive collection and professional analysis of travel data made it impossible to measure enforcement outcomes of corporate travel policies.
Solutions
• Integrated Fanjia corporate travel management system with HELIOS expense-control platform to enable end-to-end digital governance of travel workflows, supported by consolidated corporate billing via one-invoice settlement.
• Managed corporate-contracted hotel portfolio, optimized negotiated room rates, and secured key-client agreements with airlines.
• Delivered periodic group-wide travel analytics reports with actionable recommendations for travel-policy refinement.
Outcomes
• Achieved standardized travel governance and tangible cost reduction; eliminated irregular practices such as inflated hotel-expense claims, over-billed and falsified invoices. Realized integrated finance-business control, reduced manpower overhead and significantly improved productivity of travel-related teams.
• Secured key-client discount rates via agreements with China Eastern Airlines, China Southern Airlines and other carriers, cutting air-ticket expenses.
• Data-driven reports provided solid evidence for policy iteration, enabling more precise yet human-centered corporate travel management.
